Privacy Statement regarding the personal data of CRA-W website user

The CRA-W is committed to respecting your right to privacy and protecting the personal data you provide to us. The purpose of this statement is to inform you about the use and processing of your personal data and about your rights.

The CRA-W will process your personal data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data (hereinafter the GDPR).

The text of the Regulation and further information are available on the Data Protection Authority's website: https://www.dataprotectionauthority.be

This statement is subject to change in response to organisational, legal, regulatory and technical developments.

Who are the Data Controller and the Data Protection Officer (DPO)?

The Walloon Centre for Agronomic Research (CRA-W) is responsible for the processing of personal data. The CRA-W is a Type 1 Public Administration Unit (UAP) reporting to the Walloon Government, and more specifically to the Minister for Agriculture.

The missions of the CRA-W are defined in Article D.367 §2 of the Decree of 27/03/2014 relating to the Walloon Agriculture Code (CWA - Section 2 of Title XII).

If you have any questions or suggestions regarding this Privacy Statement, please contact the CRA-W Data Protection Officer at dpo@cra.wallonie.be.

What are the legal bases for processing your data? 

The CRA-W processes your personal data on the following legal bases:

  1. Explicit consent: we process your personal data when you have given your explicit consent for one or more specific purposes. For example, your consent is required to subscribe to our newsletters, take part in our events or when you fill in the contact form.
  2. Legal obligation: we process your personal data when necessary to comply with a legal obligation to which the CRA-W is subject.
  3. Public interest or exercise of public authority: the processing of your data may be necessary for the performance of a public interest mission or the exercise of the public authority vested in the CRA-W, as defined in the Decree of 27 March 2014.
  4. Legitimate interests: in some cases, we may process your personal data to pursue the CRA-W's legitimate interests, unless your fundamental rights and freedoms override these interests. For example, this could include improving our services or securing our infrastructures.

These legal bases ensure that the CRA-W's processing of your personal data complies with legal requirements and respects your rights.

What personal data is processed on the CRA-W website?

The CRAW processes several categories of data:

  • personal identification data such as surname, first name, postal address, email address and telephone number;
  • interaction data related to your connections to the CRA-W website (www.cra.wallonie.be/en), such as cookies. In this respect, please visit the page on cookie management.

For what purposes does the CRA-W process your personal data?

Only personal data that is appropriate, relevant and limited to what is strictly necessary for the purposes specified below is processed:

  • event management: creating participant lists to organise and manage conferences, meetings and other communication events. This includes sending invitations, documents and any other communication related to these events;
  • data processing when subscribing to the newsletter: when you subscribe to the CRA-W newsletter via our website, your personal data, such as your email address, is collected and processed so we can send you regular information and updates on our activities, research and events. Your data will be used exclusively to send the newsletter and will not be shared with third parties. You can unsubscribe from the newsletter at any time;
  • processing requests via the website: the data of users who fill in the contact form on the CRA-W website is processed to answer the questions or provide the requested information.

How is the data collected?

The CRA-W collects your data in several ways:

  1. Contact forms: when you contact us using the forms available on our website, the information you provide is collected and recorded. This may include your name, email address, phone number and any other details you choose to share.
  2. Other means of communication: the information you provide will also be collected if you contact us by email, post or telephone. This includes personal data that you provide directly during these exchanges.

To whom may your data be communicated?

With the exceptions provided for by law, the CRA-W is the sole recipient of your data, together with members of staff whose position within the institute justifies it, such as the Communication Unit, the IT team and research collaborators subject to an obligation of confidentiality.

How long is your personal data stored?

Your data will be deleted immediately once your request has been processed or the CRA-W has answered your question.

 

What are your rights?

Under the GDPR, you have the rights set out below:

     a. Right of access and information

You have the right of access to your data, i.e. the right to access your personal data processed by the CRA-W, without having to justify your request. You may also request a copy of the processed data.

     b.   Right of rectification

You have the right to require the CRA-W to rectify, as soon as possible, any personal data concerning you that is inaccurate, incomplete or obsolete.

     c. Right to erase data ("right to be forgotten")

You can ask the CRA-W to delete your personal data as soon as possible in the following cases:

  • the personal data is no longer necessary for the purposes for which it was collected; 
  • the data processing was based exclusively on your consent, which you have withdrawn;
  • you object to the processing for well-founded reasons;
  • in any case, this right will not be granted if the processing is required to comply with a legal obligation that requires it or if it is necessary for the establishment, exercise or defence of legal claims.

     d. Right to limitation

You have the right to require the CRA-W to limit the processing of your personal data when one of the following cases applies:

  • you are disputing the accuracy of your personal data. In this case, the limitation only applies for a time duration that allows the CRA-W to verify the accuracy of the personal data;
  • the processing is unlawful and, instead of erasure, you demand that its use be limited;
  • the CRA-W is no longer processing your data for the purposes for which it was collected, but it is still necessary for the establishment, exercise or defence of legal claims;
  • you can prove that you have objected to the processing.

     e. Right to data portability

You have the right to request that the data you provided to the CRA-W be sent to you in a structured, commonly used and machine-readable format. You also have the right to transfer your data to another data controller without the CRA-W being able to prevent this.

     f. Right of opposition

You have the right to oppose the processing of your personal data, at any time and for reasons relating to your particular situation.

In this case, the CRA-W must immediately cease processing the data in question, unless:

  • the CRA-W demonstrates that there are compelling legitimate grounds for the processing which override your interests, rights and freedoms;
  • or the CRA-W demonstrates that there are grounds for establishing, exercising or defending legal claims.

For more information on your rights, please visit the Data Protection Authority website www.dataprotectionauthority.be/en > General Data Protection Regulation > Citizen.

If you believe that your data has been processed incorrectly, you also have the right to lodge a complaint:

Contact information

This Statement relates to the Walloon Centre for Agronomic Research, whose head office is located at 9, Rue de Liroux,

B -5030 Gembloux, represented by Georges Sinnaeve, Director-General. 

If you have any questions or suggestions concerning this Privacy Statement, please contact the CRA-W Data Protection Officer:

 

Dominique Vrebos

Telephone: +32 81 87 41 39

Mobile: +32 497 53 48 72

dpo@cra.wallonie.be